Job Description

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator Senior - Safety Management Systems (SMS)

This job announcement will remain open until a sufficient number of applications are received.

Eleven (11) paid holidays each year

Vacation (Paid Time Off) 2 weeks per year

Tuition Reimbursement (Up to 2K annually)

Up to 40 hours of Job Basis Leave for eligible positions

Paid Parental Leave

High-Deductible Health Plan bi-weekly premiums: Employee $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan bi-weekly premiums: Employee $82.58 / Family $286.79

457 Deferred Compensation County matches up to $2000 a year.

The Broward County Aviation Department which operates the Fort Lauderdale-Hollywood International Airport and North Perry Airport is seeking a highly motivated and energetic ProgramProject Coordinator Senior to the development implementation and oversight of the Safety Management Systems (SMS) program on the Airports Air Operations Area (AOA) to ensure compliance with Code of Federal Regulations (CFR) Part 139 and other federal state and local regulations. This position involves administrative and management work on behalf of the BCAD Operations Division involving both large- and small-scale projects with SMS activities on the AOA. This class works independently under limited supervision identifying responding to and resolving safety hazards through meetings and communication with contractors engineering firms FAA TSA FDOT BSO airport tenants and airport employees. The Program/Project Coordinator Senior will report activities and issues through various means of communication and periodic meetings and will work closely with all agencies in the oversight coordination and promotion of activities related to the SMS Program. The Program/Project Coordinator Senior will maintain effective working relationships with airport tenants the general public co-workers elected and appointed officials and is expected to coordinate and manage operations with considerable independence and initiative. The Program/Project Coordinator Senior must be able to communicate effectively and be able to read review analyze and draft contracts and reports using proper language punctuation grammar and style. Supervision is received through conferences with an administrative superior and by adherence to established policies and procedures. Work is reviewed through individual and team conferences reports and program achievements. Work may be required during off-peak periods requiring weekend and/or evening and midnight shift coverage.

All Aviation Department employees must possess the ability to interact courteously with the public Airport vendors contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.

Minimum Education and Experience Requirements
Requires a Bachelors degree from an accredited college or university with major coursework in Safety Business Public Administration Aviation or a closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years of experience in a staff or administrative capacity managing special projects programs or business operations appropriate to SMS in an airport environment or closely related field.

Special Certifications and Licenses Required

• Possess and maintain a Florida E Class Drivers License with authority to drive a county vehicle for the duration of the appointment.
• Must obtain and maintain Airfield Movement Area Driving Privileges.
• Secure and maintain a Security Identification Display Area (SIDA) badge along with a custom seal.

Preferences

• Masters Degree in Safety Business Public Administration Aviation or a closely related field.
• Demonstrated progressive field experiences performing project management responsibilities on airport safety management programs.
• A.A.E. CM ACE I.A.P designation ACI Operations Diploma.

Per the Code of Federal Regulations Title 49 Part 1542 all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge as required by the Transportation Security Administration (TSA)

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class.

In addition to the responsibilities listed in the Classification Description the incumbent must be able to do the following:

• Responsible for the development implementation and oversight of the Airports Safety Management Systems program policies and procedures including gap analysis annual program reviews implementation of new and/or plan changes on-going monitoring of compliance on the Air Operations Area in order to ensure compliance with Federal Aviation Administration CFR Part 139.
• Develop manage update and administer the Airports SMS Manual. Develop conduct and promote the SMS initial/recurrent training program for all employees contractors and airport stakeholders with access to the AOA. Uphold the Airports Safety Policy and report crucial information to the Airports Accountable Executive or designee in a timely manner. Collect and monitor necessary safety data confidential report system trends and metrics to assure effectiveness of the SMS program.
• Formulate comprehensive and concise communications in both oral and written form. Conducts safety inspections and assessments. Completes all required documentation under these provisions and implement mitigation measures.
• Collaborates with other divisions airport tenants and airport stakeholders conducting Safety Risk Assessments (SRAs) for completion of risk analysis of maintenance and construction projects to identify safety hazards and implement mitigation measures.
• Responsible for using the SMS risk assessment model to identify and mitigate hazards based on internal hazard reports confidential airport employee reporting maintenance logs accident/incident reports. Analyzes trends and statistics based on SMS data and makes recommendations to the Accountable Executive or designee.
• Promotes a culture of safety amongst staff tenants and stakeholders through regularly scheduled safety meetings and inspections.
• Develop and/or revise various SMS forms policies systems and procedures consistent with the requirements of the SMS Manual that must be included in the Airport Certification Manual (ACM).
• Ensure the on-going effectiveness of the SMS Program to mitigate risk and confirm that risk mitigation strategies are effective after implementation.
• Develop and conduct SMS training for department staff contract service providers contractors and airport stakeholders.
• Uses data effectively to demonstrate the effectiveness of the SMS program.
• Responds to and prepares timely and comprehensive investigations in coordination with Risk Management of accidents and safety incidents.
• Develops and maintains communication systems for distributing safety information to employees tenants and airport stakeholders as part of safety promotion.
• Review and provide comments of construction plans for compliance with the SMS Program.
• Acts in the absence of the Airport Manager Airside.
• Employee may on occasion be required to carry lift push or pull items up to 50 connection with their job responsibilities.
• Performs related work as assigned.

Management may assign additional functions related to the type of work of the job as necessary.

Plans develops authorizes implements supervises and evaluates programs/projects activities and services on a large scale with County-wide impact; prepares reports analyzes and interprets data.

Coordinates and manages all aspects of a program or project which has operational responsibility of a major scope a large-sized budget and provides a critical County service.

Assists Director and Agency Leadership by researching issues creating memorandums policies procedures reports etc. and monitors/advises on staff compliance with policy and procedures.

Conducts special research in conjunction with a project/program analyzes data and makes recommendations based upon research.

Identifies and understands agency/business needs contractual business requirements and regulations governing local state and other requirements confidentiality obligations warranties liabilities indemnification termination clauses breach and remedies.

Communicates business risks to project manager senior/executive management and approving authority for assessment and approval while focusing on comprehending client-agenciesneeds and business processes.

Coordinates with state and local agency partners on projects and programs community outreach media relations and regional and various services; may assist with press releases and responses to media.

Advises and assists the Department and Division Directors on all operational and technical matters related to the section(s) or function(s) assigned.

Defines agency goals and objectives develops and recommends policies and operating procedures.

Administers internal/external communications and public outreach activities for Division; manages and coordinates outreach efforts with other County divisions as well as other local and state governments and partnering agencies.

Prepares Commission agendas including editing posting and planning.

Provides assistance and training of agency staff and contracted services providers. May oversee the Agencys training program; schedules and/or delivers training and outreach opportunities for employees and the vendor community respectively.

Plans organizes and implements a compliance and monitoring program conducts contract central audits field documentation reviews investigations or management studies.

Plans directs and supervises the activities of staff.

Performs related work as assigned.

Competencies

• Manages Complexity :

  Makes sense of complex high quantity and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

• Decision Quality :

  Makes good and timely decisions that keep the organization moving forward. Ensures that peoples decisions comply with policies and standards. Integrates analysis experience and other inputs to make effective decisions. Accepts workable decisions and also seeks better alternatives.

• Strategic Mindset :

  Seeing ahead to future possibilities and translating them into breakthrough strategies. Provides a clear picture of the organizations vision and strategy and what the team needs to do to realize them. Develops longer-term strategies that capitalize on the organizations distinct capabilities and emerging trends in the market.

• Plans and Aligns :

  Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes including risks and contingencies. Aligns own teams work with other workgroups. Looks ahead to determine and obtain needed resources to complete plans.

• Communicates Effectively :

  Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others input and perspectives asks questions and summarizes to confirm understanding.

• Situational Adaptability :

  Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Typically performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Varies by work location.

SPECIAL INFORMATION

County Core Values

All Broward County employees strive to demonstrate the Countys four core behavioral competencies .

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty integrity and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

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Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore if you require assistance due to a disability please contact the Professional Standards Section in advance at or email to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster such as a hurricane or other emergency situation and are expected to perform emergency service duties as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics gift and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public co-workers elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race color religion sex national origin age disability marital status political affiliation familial status sexual orientation pregnancy or gender identity and expression.

Required Experience:

Senior IC

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